Have You Ever Wondered How To Cut Your To-Do List In Half
Here at EB Secretarial Solutions, we have a 6-point guide which enables our Clients to take control of their To-Do List. Let us show you how to get ahead, and take control of your working day. To grow your business it is important to remember that delegation is the key to success.
If you are working with a traditional secretary or assistant, the following guide will work just as well. Simply read ‘Assistant’ in place of ‘VA’.
1: What should be on your To-Do List!
As the leader of your company, the tasks on your To-Do List, should fall into one of two categories:
1) Sales and Marketing – those things that actively grow your business
2) Client Requirements – managing your Client’s expectations
This is YOUR To-Do List!
2: Take an Inventory of the Remainder
So, let’s get clear on what shouldn’t be on your To-Do List. For the next week make a list of all the things you find yourself doing that shouldn’t be on your To-Do List, as set out in Point 1.
At the end of the week, you will have a list of tasks that a VA should be doing for you.
Delegation is the key to success!
3: Hire the Right People (VA’s)
So now you are ready to hire a VA to take care of everything that you highlighted in Point 2 – those things that shouldn’t be on your To-Do List. This will free up your time to focus on those activities that grow your business.
Building a team to help you Succeed!
4: Centralising Communications
There are many software programs available that enable you to discard the email habit by setting up a virtual office. Enabling all team assignments and communications to be controlled from a single source. This will keep everyone accountable and minimise confusion. All good VA’s will have a prefered software program for centralising communications/tasks.
Communication is the key to success!
5: Systems and Procedures
All those tasks that need to be done over and over, be it weekly or monthly should be documented so you and your VA/team have a consistent approach for the wellbeing of your business. Imagine what would happen to your company if you were unable to work for a month. Without systems and procedures chances are you would be walking back into a nightmare. Systems and procedures line the path for delegation.
Standardised Procedures lead to success!
6: Empower Your Team
Get to know your team – as with any traditional team, each member will love doing different things, get to know what they love/excel at. A Square Peg in a Round Hole never performs well.
Give your VA/team the room to grow with you and you will be rewarded with a successful long-term partnership.